Available Positions

• GIZ Junior Administrative Specialist in the "GIZ Office Cairo"

  Location: El-Zamalek, Cairo
  Closing Date: 3^rd of July, 2021 15:00 hrs Cairo Local Time - Employment Type: Full Time - Entry Level: 3
  
  

  The ,,Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH“

  German Development Cooperation

   

  GIZ Office Cairo

  Project No. 95.9072.0-001.00

   

  Job Vacancy Announcement for the position of Junior Administrative Specialist

   

   

  Starting date:                   1^st of August, 2021

  Duration of Contract:      12 months, subject to renewal based on performance
   

   

  About GIZ

  The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a global service provider in the field of international cooperation for sustainable development and international education work, with 22,199 employees, almost 70 per cent of whom are national staff. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment, energy and the environment, and peace and security.

  Our business volume is around 3.1 billion euros. As a public-benefit federal enterprise, GIZ supports the German Government – in particular the Federal Ministry for Economic Cooperation and Development (BMZ) – and many public and private sector clients in around 120 countries in achieving their objectives in international cooperation. With this aim, GIZ works together with its partners to develop effective solutions that offer people better prospects and sustainably improve their living conditions.

   

  About GIZ Egypt

  Operating in Egypt since 1956, GIZ provides technical expertise, develops capacities and delivers effective solutions in close partnership with local governmental and non-governmental organisations.

  GIZ Egypt currently employs around 320 national and 35 international experts. GIZ supports Egypt in its efforts to achieve the “Sustainable Development Strategy: Egypt Vision 2030” in order to create better social and economic prospects for the Egyptian people. On behalf of the German Government, the European Union and other parties, GIZ implements projects in all parts of Egypt in the areas of Renewable Energy and Energy Efficiency; Water Supply and Sanitation, Irrigation and Waste Management; Sustainable Economic Development for Employment; Governance and Urban Development.

  For more information, please visit http://www.giz.de/egypt

   

   

  Salary band 3 - Professional 3A	Junior Administrative Specialist
  Reports to:	Head of Finance and Administration
  Deputy:	---

   

  A.   Responsibilities:

  The Junior Administrative Specialist is responsible for:

  • dealing with all questions arising in this area such as updating organigrams, signature lists and other relevant documents
  • assisting in identifying relevant problems / issues and formulating implementation-oriented solutions
  • assisting in developing instruments in digitalization and introducing innovation and change

   

  The Junior Administrative Specialist Professional performs the following tasks:

  B.   Tasks

  1.     Financial Overviews

  The Junior Administrative Specialist

  • assists in/follows up with the tracking of costs and expenses on a monthly basis
  • supports in regularly ensuring that all adjustments are reflected in the financial overviews
  • supports in the preparation of “budget / actual” comparisons and reports variances
  • follows up on timely delivery of employee time records (ZAS)
  • assists with regularly calculates and adjusts office/project cost allocations
  • performs assigned tasks for administration during internal control or audit

   

  2.     Data Processing

  The Junior Administrative Specialist

  • revises the relevant GIZ filing system (DMS) for the GIZ Office and ensures that all necessary documents are filed according to GIZ guidelines.
  • contributes to the digitization of processes and makes suggestions for improvement

   

  3.     Secretariat work and services

  The Junior Administrative Specialist

  • organises and coordinates the superior’s schedule
  • reminds, updates and notifies the superior of daily appointments
  • prepares and organises information materials for the superior and/or meetings
  • photocopies and scans documents as needed
  • participates in internal and external (team) meetings and workshops and assists with documenting e.g. by taking minutes of meeting
  • coordinates and organises rooms for superior’s meetings

   

  4.     Administration

  The Junior Administrative Specialist

  • prepares and updates organigrams, signature lists and other relevant documents autonomously for the GIZ Office when there is a change of personnel, as well as delegation letters for projects
  • organises the filing system of the GIZ Office according to GIZ guidelines and ensures that all relevant administrative data is updated and filed for future audits

   

  ​​​​​​​5.     Other duties/additional tasks

  The Junior Administrative Specialist

  • performs other duties and tasks at the request of management

   

  C.    Required qualifications, competences and experience

  Qualifications

  • Bachelor degree in relevant area (such as Business Administration).

   

  Professional experience

  • 1-2 years professional experience in a relevant field.

   

  Other knowledge, additional competences

  • Good working knowledge of ICT technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office), with very good work knowledge in Excel;
  • Very good written and oral knowledge in Arabic and English, good knowledge of German language is a must;
  • Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management;
  • Quick comprehension and good understanding of complex issues;
  • Affinity for numbers, very good analytical skills;
  • Acts with a high level of confidentiality;
  • Works very accurately and independently.

   

  D.     Submission of Application

  • Kindly send your applications in English by e-mail to HR-Egypt@giz.de by Saturday, the 3^rd of July 2021.
  • The application must include a motivation letter and an updated CV in English language, indicating the earliest date of availability and contact details (mobile/phone no. and e-mail address).
  • Only applications mentioning the subject title “Junior Administrative Specialist – GIZ Office Cairo - your name” will be considered.
  • The position can be filled by the 1^st of August 2021.
  • The contract is for 12 months, but extendable, based on a successful employment period.
  • The work location will be at the GIZ Office Cairo in Zamalek, Cairo.
  • In case of a suitable more senior profile of a job applicant, the vacancy can be promoted to an Administrative Specialist (Band 4) position with expanded responsibilities.
  • The position is for candidates with Egyptian Nationality, or a valid work permit only.
  • All applications will be reviewed, and only shortlisted candidates will be contacted.
  • If you do not receive the automated email confirmation acknowledging receipt of your application, please check your spam or junk folder.
  • GIZ Egypt is committed to achieving workforce diversity. Female candidates and persons with disabilities are strongly encouraged to apply.